This page is for any encampment staff to use. The goal is to have a complete repository of encampment policies, plans, sample work and encampment ideas. The documents contained within are a culmination of 10+ years of work at encampments, with continuity folders written by prior encampment staffs.

Click here for Download Instructions for the file formats found on this website.

Last updated
26 Apr 07
(updated pages have date in red).

Click on position in org chart to see the continuity file

Submit your documents!
Do you have some encampment documents, letters, notices, announcements, policies, information packets, notes or spreadsheets? Submit these "artifacts" of your encampment, regardless of wing, to val_n_andy[at]hotmail[dot]com and it will be reviewed and added to the continuity file. Be sure to include some comments in your email about where you're from, what the document is, etc., to help categorize it and give proper credit.

HELP US OUT IF YOU HAVE ANY OF THE FOLLOWING:

Please send to val_n_andy[at]hotmail[dot]com in any format- we can arrange for hardcopies to be mailed. Any thing, no matter how small or insignificant it may seem, is useful.

Request letters to the hosting base/site, and suggestions on how to do this
CAPF 20 reports to National HQ
Brochure/invitational letters
Attendee welcome package letter from the commander
Yearbooks
Reprimand letters (names blanked out)
Commendations
Certificates of Appreciation/thank you letters to installation staff
Tips, ideas, tricks, thoughts- anything on paper or stored in a written format of any kind
Any unique or not unique problems and solutions for encampments that commanders can use
Suggestions for picking staff
SOP's/OI's
Staff meeting notes and agendas
Laundry schedules
Daily flight plans and reports
Evening latrine schedule
Common area cleaning schedule
CQ/AG (fire watch) schedules, logs, policies
Officer of the day policies
Correspondence to clarify or in preparation for encampment
Training materials- slides, pictures, course outlines
Encampment schedules (ANY FORMAT- text, spreadsheet, database, word document, paper, etc.)
Newsletters
Coordinating activities
How to invite guest speakers or instructors (any invitation letters or tips/ideas)
Scheduling and setting up orientation flights (both CAP and military)
Executive staff policies, SOP's
Custom encampment forms
Timesaving techniques for Admin staffs
Picture taking tips/techniques
Press releases to hometown and local (near encampment site) newspapers, radio and TV stations
Commander's commendation letters as a result of encampment duty performance
Welcome and feedback letters from Commandant of Cadets
Welcome/introduction speech notes from any staff position
Specialty encampment schedules and course materials (ex: ES, aerospace, etc. encampments)...
... unique problems and solutions for encampments of above type
How-to's for any of the above
etc.

National Encampment Training Manual

Most of the current how-to information for each staff position is contained here. Click here for the download instructions page.

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